Plan an Event

GREATER RICHMOND NW CONVENTION CENTER WHERE VIRGINIA MEETS THE WEIRL? EVENT RFP Only completed profiles will be considered. In order to proceed with planning your event, the following information is required. Once we receive the completed profile, you will be contacted by a Sales Manager, and a proposal, with pricing and venue details, will be generated. Please mail, fax, or email the completed form using contact information provided below. Event Contact Information Person Completing this Form: Title: Official Event Contact: Title: Company Name: Address: CompanyType: ( ) 501(c)3 Non-Profit ( ) Corporation ( ) Limited Liability Co. ( ) Limited Liability Partnership ( ) Limited Partn. ( ) Sole Proprietorship ( ) Gov't Agency Is the Company Tax Exempt? ( YES / NO) Tax ID #: E-Mail Address: Website: Phone Number: Fax: How did you hear about us? ( ) Internet Search ( ) CVENT ( ) Zentila ( ) PartyRVA.com ( ) Word of mouth ( ) Other: Event Information Type of Event (Mark One): ( ) Athletic / Sporting Event ( ) Banquet ( ) Consumer / Public Show ( ) Special Event / Celebration ( ) Trade Show Event Name: Description of Event: Preferred Dates: Event Times / Schedule: ExpectedAttendance: Description /Age of Attendees: Space Requirements Please specify if your event will require any of the following items (YES/NO). If yes, please provide additional information requested: General Session Space: Stage Size / AV Setup: Number of Attendees: Seating Style (Theater/ Classroom / Rounds): Meeting / Breakout Rooms: Number of Breakouts: Number of Attendees: Seating Style (Theater/ Classroom / Rounds): Exhibit Space for Vendors: Number of Vendors: Approximate Square Footage: Table-Top Exhibits or Booths: Will vendors require electricity? Food Functions: Number of Food Functions: Telecommunications / Internet Needs: Audio Visual Needs: ) Convention ) Wedding ( ) Other: Alternate Dates: Other Information Please respond regarding the following items (YES/NO). If yes, please provide additional information requested: Does the event require hotel rooms? Is this a public, ticketed event? Peak Room Nights: Will tickets be sold in advance? Will tickets be sold on-site / day-of? Ticket Prices: Total Room Nights: Is this a private event? Is pre-registration required? Will items be sold at the event? List items to be sold: Does company have a corporate general liability insurance policy? Would you like your event posted on our website? Food & Beverage Please specify if your event will require any of the following items (YES/NO). If yes, please provide additional information requested: Food & Beverage Service: Meal Times (Breakfast / Lunch / Dinner): Break Times (AM / PM): Alcohol: Open Bar/Cash Bar: Cultural Food Requirements: Please Specify: Aramark is the exclusive food and beverage provider of the Greater Richmond Convention Center. All bars will be operated by Aramark, as they are the administrator of the on-site ABC License. No percentage of profits will be shared from alcohol sales, concessions, or any other food and/or beverage order. Additional Comments Please provide any additional information / special requests not previously covered. Event History & References Is this a first time event? (YES/NO) If no, please complete section below. In the event that you and/or your associates have not planned an event in the past, you may leave the following area blank. If you do have event planning experience, please fill out the following information regardless of the similarity to your current and past events. Event Name: Event Dates: Venue Name: Venue Location (City, State): Contact Name: Contact Phone Number: Event Name: Event Dates: Venue Name: Venue Location (City, State): Contact Name: Contact Phone Number: Event Name: Event Dates: Venue Name: Venue Location (City, State): Contact Name: Contact Phone Number: E-Mail: E-Mail: E-Mail: On behalf of the Greater Richmond Convention Center team, thank you for your interest in our facility and for your prompt attention in providing us with this vital event information. If you have any questions, please call 804-783-7334 or fax (804) 225-0508 Email: Allyn Hodgins, Sales Manager, at AHodgins@greaterrichmondcc.com MailingAddress: Greater Richmond Convention Center Attn: Sales Manager 403 N. Third Street Richmond, VA 23219